Job Overview

The Facilities Financial Coordinator performs specialized work providing management and analysis in both detailed and summary reporting situations, as well as coordinating department interdependencies for the Facilities Financial Division.  They manage a Facilities Financial Team that is primarily focused on the financial resources for multiple Facilities Operations teams, including Maintenance Operations, Custodial Operations, Facilities Contracts Management, and Energy Management.  At times they may also be assigned support the entire Facilities team, including the Facilities Environmental Health & Safety Division and the Facilities Construction Services Division.  Interacts as necessary with the Directors and Supervisors within Facilities to assess priorities in a fast-paced work environment that provides the maximum financial management support to Facilities stakeholders. Duties are primarily high-level administrative as well as technical. Work is performed independently and requires excellent judgment and the ability to make expert interpretations of policies, practices, and regulations. The incumbent will represent the Director when necessary.  The Facilities Financial Coordinator reports to the Supervisor, Facilities Financial.

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.

• Develops, maintains, and verifies internal controls established for recording invoiced accounts receivable and revenues received.
• Communicates through written reports and in person with department heads regarding program reviews and recommendations that support opportunities for continued business improvement.
• Incorporates analysis of historical and current expenditures, as well as future requirements to provide budget projections for the current fiscal year and subsequent budgetary periods.
• Assigns, leads, and prepares monthly expenditure, utilities and overtime projections for Facilities Services by specified classifications.
• Reviews and provides feedback to management related to accounts payable transaction documentation for payments and purchase cards, and the appropriate use of current procurement methods for goods and services.
• Oversees Facilities Financial staff to provide appropriate records retention to ensure compliance with Federal and State requirements and School Board policies and procedures.
• Coordinates workflow with the Department of Business and Financial Services staff, recommends changes as necessary and prepares special analyses and financial reviews as assigned by the Supervisor of Facilities Financial.
• Serves as Essential Personnel for the Facilities team.

Qualifications

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

     Education

Bachelor’s Degree in public administration, business, accounting, or related field

     Experience

Five years of successful supervisory experience in financial management

     Licenses and Certifications

NA

     Knowledge, Skills and Abilities

• Possess knowledge of the theory, principles, practices and techniques of public sector accounting and financial management systems, good human relations, communication skills, and the ability to work under pressure are essential
• Demonstrates high standards of conduct and ethics as well as appropriate judgment, independence, and discretion

Physical Requirements

The following provides a brief description of physical requirements for this job:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Essential Personnel

Employees who perform the responsibilities of this job are considered essential personnel. Essential personnel are designated employees who must report for work during a delay or emergency situations. A workplace emergency is an unforeseen situation that threatens the staff, pupils, or the public; disrupts or shuts down business operations; or causes physical or environmental damage. Emergencies may be natural or manmade. It is incumbent upon the supervisor to inform and confirm which essential personnel are required to work during emergency closings. Notification and confirmation of the expectation of essential personnel to report to work, or maintain as-needed status, will be executed with as much advanced notice as possible via in-person communication or email.

Reports to: Supervisor, Facilities Financial

FLSA Status: Exempt

Months/Days/Hours: 12 months/ 248 days/ 8 hours per day

Salary Level: Scale B/ Universal Level 16

Salary Scale: https://www.lcps.org/compensation

Salary Range: $92,712 -$152,743

Remote Work Eligible: No