Job Overview

This is specialized accounting and finance work providing highly responsible support to the Department. An employee in this position is responsible for creating and maintaining accounts and journals, posting transactions, balancing and reconciling accounts, and preparing periodic and special reports at the direction of the Director of Transportation.  Work of this class includes office management functions and following through on matters of a very confidential and sensitive nature.  

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.

• Reviews, audits, and prepares reports on varied accounts, including tracing errors and resolving discrepancies; interprets and applies instructions and guidelines to specific situations.
• Processes all approved purchase card transactions and tracks purchase order requests; reviews and follows up on vendors and contracts for the department. 
•  Tracks inventory discrepancies and adjustments, balancing inventory monthly.  Participates in year-end audit of parts room and provides year end entries to be made, assisting auditors with any questions. Assembles, updates, and maintains complex financial records, and prepares data forecasting for future projections and costs.
• Serves as backup for Time and Labor component of Oracle and Transfinder. Reviews and reconciles timecards, prepares reports related to overall personnel cost for the department, tracks overtime cost.
• Reconciles lease purchase and CIP accounts, assisting in reconciliation of the accounts with accounting, and ensuring balances are kept current and monitored.
• Works with various Finance Services stakeholders to effectively monitor and acquire billing transaction data.
• Works closely with Business and Financial Services staff with invoicing, coding, and transmittal of recording of accounts payables and receivables to the general ledger. 
• Prepares Ad Hoc Financial analyses as assigned by the Director.

Qualifications

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

     Education  

     Bachelor’s degree in Business, Finance, Accounting, or a related field 

     Experience

     Experience managing finance statements required

     Licenses and Certifications

     NA

     Knowledge, Skills and Abilities

• Knowledge of account maintenance procedures and ability to post and maintain a set of accounts
• Knowledge of modern office practices and procedures as applied to the organization and implementation of office systems and procedures; of effective techniques of office management; of the use of full function word processing software and standard office database software; of standard office appliances including desktop PCs, standard office software, scanners, printers, photocopiers, and facsimile machines
• Ability to organize and manage office operations to communicate effectively; to work cooperatively with others; to work under pressure and/or frequent interruptions; to perform work in a timely and accurate manner
• Possess a thorough knowledge of business English, spelling, general vocabulary, math and good human relations and communications skills

Physical Requirements

The following provides a brief description of physical requirements for this job:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Reports to: Coordinator, Accounting

FLSA Status: Exempt

Months/Days/Hours: 12 months/ 248 days/ 8 hours

Salary Level: Scale B/Universal Exempt Level 13

Salary Scale: https://www.lcps.org/compensation

Salary Range: $74,565 - $137,785

Remote Work Eligible: Partial